Executive Committee

President

• Presides over meetings
• Is an ex-officio of all committees, except the Nominating Committee
• Coordinates the work of officers and committee chairs
• Performs other duties as needed according to the business of the association

1st Vice President – Programs

• Oversees all programs
• Assists the President and presides if President is unable to do so
• Gives inspirational quote at all meetings

2nd Vice President – Membership

• Establishes committee to heavily solicit PTSA membership at various school/PTSA events
• Works with Treasurer and Membership Chair in collecting/counting membership money
• Oversees and supports magnet liaisons

3rd Vice President – Ways & Means

• Works with Treasurer to review funding requests, budget, and financial matters
• Works to support the membership and donations drive

4th Vice President – Communications

• Works closely with President to set strategy and ensure all PTSA communications are aligned with mission and pillars
• Works with Communications Team to oversee the website, digital news, MailChimp database, photography, social media, etc. and assist where needed

Treasurer

• Makes sure books have been audited before accepting them
• Makes sure new signature cards are on file at the bank
• Keeps custody of all the funds of the association
• Keeps a full and accurate account of all receipts and expenditures
• Deposits funds promptly
• Makes disbursements by checks, as authorized by President and in accordance with the budget
• Presents YTD budget at all PTSA meetings

Recording Secretary

• Makes monthly agenda call and distributes completed agenda to board members and guests
• Records minutes of monthly PTSA meetings
• Presents minutes for approval
• Acts as custodian of important papers/records

Parliamentarian

• Advises President on parliamentarian procedures
• Chairs the Bylaws and Standing Rules Revision Committee
• Responsible for holding annual elections for SBDM positions

Liasions

Crimson Mission Liaison

• Reports to PTSA Board members the current activity of the Crimson Mission Board

Magnet Liaisons (VA/MST/HSU/J+C/YPAS and ECE)

• Reports magnet updates & upcoming events at monthly PTSA meetings
• Works with PTSA and magnet staff & families to develop this role as needed & as resources allow
• Regularly attend magnet booster organization meetings and/or communicate with respective leadership

Site Based Decision Making (SBDM) Liaison

• Reports SBDM updates at PTSA meetings

Programs Committees

Advocacy Committee

• Coordinates attendance at JCPS Board of Education meetings and/or work sessions as needed
• Requests information from Principal about issues affecting duPont Manual
• Works closely with President and 4th VP to increase awareness, educate members, launch calls to action

Awards Committee

• Obtains information about District and State PTA awards
• Discerns which awards would be beneficial for Manual PTSA
• Ensures applications are appropriately completed, either by chair or by person submitting application (depending on criteria of award)
• Timing: January – March

Beautification Committee

• Maintains yards, gardens and courtyards; front door pots changed seasonally
• Schedules and coordinates one or two cleanup days, typically prior to start of school and before Open House
• Utilizes student and parent volunteers, especially on Fall Mulch days
• Timing: Primarily August – October

Clothing Assistance Program (CAP) Committee

• Secures ten volunteers to work our assigned dates (10 am – 1pm) at the 15th District Clothing Assistance Program (CAP) Center
• Coordinates a clothing drive for the CAP program, if needed
• Runs Male/Manual collection challenge during Red/White Week
• Works with school to maintain Community Closet and identify any immediate school/student clothing needs
• Coordinates additional work day(s) at CAP if needed

College/Career Center (CCC) Committee

• Maintains College/Career Center, including resources and supplies
• Secures and maintains schedule of 60 volunteers; conducts August training
• Answers phone calls and schedules shadow appointments
• Works with counselors to secure AP exam registration volunteers end Jan/early Feb
• Works with counselors to secure AP exam volunteers early May
• Supports College 101 night

Hospitality Committee

• Oversees all PTSA hospitality events:
  • Welcome Back Teachers Breakfast (August, may work with students from service clubs)
  • Open House Chili Supper (Open House night, organizes donations of chili and other food items to feed teachers after school and prior to beginning of Open House)
  • Parent/Teacher conferences (October and February, may work with students from service clubs)
  • Holiday Luncheon (December, given by Principal, PTSA serves only)
  • Founders’ Day Luncheon (February)
  • Staff Appreciation Luncheon (include maintenance, May)
  • Bus Driver and Cafeteria Staff recognition (December)
  • Thanksgiving Dinner (help serve food during students’ lunchtime)
• Works with Volunteer Coordinator to send out Sign Up Genius’s for hospitality event help and food donations

IdeaFest Liaison

• Works with school coordinators and JCPS administrators to host IdeaFest event
• Seeks funding and sponsors to support event
• Works with venue, media and outside partners to obtain coverage and support for the event

Programs Committee

• Provides one to two programs a year that promote the welfare of Manual students, including a wellness/compassion program in the fall and a college program in the spring

Project Graduation Committee

• Together with the school, parents of seniors, and community supporters, plans Project Graduation, an all-night, safe alternative for the celebration of high school graduation
• Secures location, coordinates student sign-up, procures donations, arranges prizes and lines up volunteers for that night
• Timing: February – early June

Red/White Week Committee

• Communicates with Executive Council sponsor to identify volunteer/food needs
• Solicits volunteers for Friday night decorating, provides food and drink for volunteers
• Timing: October (involves after school/evening time before and during Red/White Week)

Reflections Committee

• Coordinates Manual participation in National PTA Reflections program
• Distributes information via English and Art teachers
• Communicates information via all school and PTSA channels
• Double checks criteria when entries are received
• Secures judges to select which entries go on to the 15th District PTA
• Delivers entries to 15th District PTA, and then back to students
• Timing: September – December

Scholarship Committee

• Coordinates duPont Manual PTSA scholarship program
• Publicizes, distributes and collects applications
• Secures a selection committee (chair not a part)
• Notifies winners
• Publicizes 15th District PTA scholarships and State PTA scholarships
• Works with counselors in distributing and collecting applications
• Submits applications

Wellness & Compassion Committee

• Coordinates financial and/or physical resources to aid families/students with emergency situations
• Seeks programs that promote positive mental and physical well-being, health, wellness, and compassion

Membership Committees

Alumni Committee

• Alumni are encouraged to continue their impact on the Manual community through PTSA membership; volunteering at special events; mentoring students; and participating in other meaningful ways.

Membership Committee

• In early July, determines Membership theme and logo, drafts membership form, confirms membership and payment links on website are functional
• Works closely with President, 2nd VP, 3rd VP and school to coordinate membership and donations drive during registration week (end July/early Aug)
• Secures volunteers for registration week
• Keeps current membership list
• Works closely with Treasurer in collecting and counting membership money
• Attends Back To School Faculty breakfast and encourages Teacher sign-ups
• Submits monthly and final March membership reports to State PTA in a timely fashion

Nominating Committee

• Identify a minimum of 2 members to be on Nominating Committee in addition to the Chair
• Reach out to current Board members to determine who is rolling off, staying on the Board, and/or switching to a different position (March)
• Actively recruit new members to join the Board (April/May)
• Help identify replacement for a vacated Board position, if necessary

Volunteer Coordinator

• Maintains updated spreadsheet with volunteer names
• Utilizes Sign Up Genius to create sign-ups for committee chairs
• Teaches Board members how to use/create Sign Up Genius for their event

Ways & Means Committees

Corresponding Secretary

• Conducts the correspondence of the association, in accordance with the standing rules
• Works closely with school secretary in obtaining information regarding needed correspondence
• Co-Chairs, along with the PTSA President, the annual PTA Founders’ Day Luncheon in mid-February. Manages the guest list, sends invitations, helps determine honorees
• Keeps record of Lifetime Recognition awards and past presidents

Historian

• Keeps a history of the PTSA for the school year by taking pictures and collecting materials
• Records the history by completing a digital scrapbook containing pictures and materials of the PTSA
• Is readily available to attend PTSA functions
• Submits digital scrapbook to District PTA Awards Chair

Communications Committees

Communications Committee

• Attends monthly PTSA meetings OR reads minutes to learn about school-related news, activities, events, etc.
• Coordinates (with content contributors) obtaining information from magnet programs, school staff, etc. and writes/edits/formats content as needed
• Alerts volunteer photographers for PTSA/school events and ensures photos are stored on PTSA drive and accessible to Historian/4th VP
• Assists Digital News and Social Media Coordinators as needed

Digital News Coordinator(s)

• Monitors PTSA E-news Gmail account for submissions and creates draft blog posts in WordPress
• Prepares weekly draft of Manual POST e-newsletter in MailChimp
• Maintains subscriber list in MailChimp

Photographers

• Take photos at school athletic/academic/PTSA events throughout the year and submit within 3 days to Communications Team

Social Media Coordinator(s)

• Works closely with Communications Committee to post regular updates to PTSA social media channels in accordance with communications strategy
• Provides creative ideas for content and new ways to engage all members
• Respond to questions posted in Facebook group when possible, or tag appropriate people

Website Coordinator(s)

• Maintains PTSA website in WordPress
• Works with Communications Team and possibly other board members/committee chairs to ensure information on the website is current and new content is posted regularly